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8.5.1.190 report packages Reports vehicle visits

Vehicle Visit Record Packages

Vehicle visit record (VVR) packages let you automatically e-mail multiple reports to multiple recipients when a vehicle road exits from the gate.

VVR packages work in a similar way to other report packages; you can configure the required e-mail details, report templates, and selection criteria.

When a vehicle road exit occurs, the VVR packages are searched to find the package whose criteria make it the best match for the cargo item being received or released. If a match is found, that package is used to generate an e-mail to the specified recipients. The e-mail body is populated with the fields specified in the package, and reports are attached based on the package’s selected report templates.

>>To define a VVR package

  1. Set up report templates for the reports that you want to include in the VVR package by using the Report Runner screen. The reports must be based on the Cargo Report or Vehicle Visit Details report types. Ensure that the required users have access to the report template.
  2. Open the Package Maintenance screen and then click the New toolbar button. The Package Configuration screen is then displayed.
  3. In the Type combo box, select the Vehicle Visit Report Package item. The Criteria group box is then displayed, as shown in the following diagram.

  4. In the Criteria group box, specify the terminals to monitor and then click the Criteria  Selection button, to specify a description of the cargo that triggers this VVR package.
  5. Use the Package Detail sheet to name the VVR package. In the Criteria group box, specify the terminals to monitor and then click the Criteria  Selection button, to specify the cargo‑matching criteria that the system uses to determine which VVR package to generate.
  6. On the Email Detail sheet, specify the e‑mail recipients of the VVR package.
  7. On the Email Fields sheet, optionally specify the cargo item fields that you want to include in the e‑mail message body.
  8. On the Report Detail sheet, optionally select the reports that you want to include in the VVR package. (Only those reports to which you have access and that are based on the Cargo Report or Vehicle Visit Details report types are listed.)
  9. Click the Save toolbar button, to save the package.

The VVR package is then displayed on the Package Maintenance screen. After you save your VVR package, the system automatically creates and activates a scheduled task to generate that VVR package. Ensure that your background processes include active Event Requests, Reports, and Email(Send) controllers. 

This enhancement is available in Master Terminal 8.5.1.190.

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