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8.4.2 Bookings Config EDI

Updating Voyage Codes on Bookings without duplicating Booking Lines

A number of Ports have recently been undergoing testing of new EDI message formats to include the Verified Gross Mass (VGM) of export packed containers.  

When a Coparn message is received from a Ship Operator, it will load as a booking in Master Terminal.
If an updated booking is sent with a new Voyage Code for the existing booking, default behaviour is the updated booking information will append the existing booking.
If you want booking numbers to be unique for Operators so that if a booking already known in Master Terminal has an updated Voyage Code, you can adjust how the system manages the message.
To determine how a booking is managed, follow the steps below;
  1. From System Administration, select the Operators Table.
  2. Select the Operator you want to update.
  3. Here there is a setting called ‘Bookings Are Unique By Number’.
 The options for this setting are:
  • Ticked-  a booking number is unique, so if a booking number already exists in the database and a update message comes through for that booking with a new voyage code, the existing booking will be updated
  • Unticked – a booking number is not unique, so if a booking number already exists in the database and a update message comes through for that booking with a new voyage code, the existing booking will be appended or added to.
By having this setting ticked will ensure bookings are not continuously added to if voyage details in a Coparn booking file are changed.
This configuration is not new functionality but is required as part of the VGM updates to Master Terminal.

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